Jodoko Strata Management seeks to schedule the AGM within 2 months of the end of the financial year for
each Strata. We draft the Notice of Agenda and financial documentation roughly 6 weeks before the scheduled
date, and ask the Council of Owners to make any changes or amendments by a given deadline.
All other owners are advised of the scheduled date, and invited to add Agenda items to "other business" within
a set time frame. Once the final Notice and financial documentation are approved by the Council of Owners, we
then send the documentation to all owners along with a Proxy form and a Nomination to Council form, requesting
their participation.
We commence making phone calls 2-3 days prior to the scheduled meeting date to encourage owners to either
attend, or complete a Proxy form to ensure a quorum is present at the time of the meeting, and that a good
representation of all owners is present.
Jodoko Strata Management will organize a suitable venue to hold the AGM, usually a library meeting room or a
community hall close to the Strata complex.
Jodoko Strata Management is happy to act as Chair when requested, and also to prepare the Minutes of Meeting
of the AGM and distribute to all owners. Likewise, we are happy to attend your Council of Owner meetings when
requested (however please be aware that we are unable to act as Chairperson at these meetings).
We have devised an "Action List" template which is an ongoing living document, and in this way, it is easy to
keep track of ongoing maintenance/repairs/requests for quotes and improvements - this document is updated regularly.
We are happy to provide a copy to the Council of Owners at any time.
